The Guide to Digital Signature Certificate
The Digital Signature Certificate (DSC) is a digital security key to validate and authenticate the identity of the person and it must be issued by the certifying authorities. The DSC contains complete information about the user that includes the user’s name, pin code, country, email address, date of issuance of the certificate, and name of the certifying authority.
Advantages of a Digital Signature Certificate
- Authentication : IIt helps in authenticating the information of the individual holder and enhances the credibility that gives assurance to the receiver.
- Time & Cost Effective : Rather than going through the process of signing the hard copy documents physically and scanning them to send them via e-mail, you can digitally sign the PDF files and send them much more quickly.
- Ensures Data integrity : Once the document is signed digitally, it cannot be altered or edited after signing, which makes the data safe and secure.
- Can easily be wounded up within 90 days under Insolvency & Bankruptcy Code, 2016.
Why must a Business opt for DSC in India?
The limited companies and individuals who get their accounts audited can only file ITR using a digital signature.
All the companies are required to file reports, applications, and forms using a digital signature only as stated by the Ministry of Corporate Affairs.
For the verification of GST applications, filing amendments, and other related forms, the DSC is a must.
Class Segregation for DSC in India
The purpose for which you are obtaining the Digital Signature Certificate defines the class of DSC one must apply for. There are in-total three types of Digital Signature certificates issued by the certifying authorities.
- Class 1 Certificates : Issued to an individual or private subscriber that confirms the user’s name and email contact details from the defined subject exist within the database of the certifying authority.
- Class 2 Certificates : Issued to the director or signatory authorities of the companies for e-filing with the Registrar of Companies (ROC). However, from 01.01.2021, the Controller of Certifying Authority has instructed to discontinue Class 2 Certificates and Class 3 DSC certificates will be issued in place of Class 2 Certificates.
- Class 3 Certificates : Issued for participating in e-auctions and online tenders and businesses who are interested in the online trends must have a Class 3 DSC certificate.
Steps for Online DSC Registration
In India, the authorized controller to issue digital signature certificates is mainly eMudhra.
- STEP 1 : Log on to the website of a Certifying Authority and select the type of entity and if you applying for an individual DSC, click on ‘individual’.
- STEP 2 : Fill all the required details in the form that includes:
- Class of the DSC and the validity for
- Select Type: Only Sign or Sign & Encrypt
- Applicant Name, Contact Details, and Residential Address
- Documents as proof of identity and address
- GST Number & Identity Details of Proof Documents
- Attestation officer and Declaration along with payment details
- Recent photograph and signature under the declaration
- STEP 3: : Ensure that the supporting documents provided as proof of identity and address are attested by an attesting officer.
- STEP 4: : : A demand draft or cheque must be obtained for payment of application of DSC in the name of the Local Registration Authority where you are going to submit your application for verification.
- STEP 5: After this post, the enclosed envelope to the Local Registration Authority (LRA) and post it to the designated address of the LRA for further processing.
How can we simplify the process of obtaining a Digital Signature Certificate?
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